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DOC2NET

Doc2NET 3.0 Electronic Filing Software

Doc2NET v.3 offers companies a powerful, cost-effective document management system that is fully integrated with Sharp's Digital IMAGERsTM and FO-DC Series Document Communication Systems. As more companies comply with electronic document requirements, Doc2NET provides the foundation for managing paperwork using an efficient, secure process that fits critical business needs. With the simple push of a button, documents can be automatically indexed using new Zone OCR capabilities and securely routed across a company's entire enterprise. Users can simultaneously access and manage documents with a web browser, then print, fax, and or email. Administrators can now export documents to a CD for instant distribution and portability. Built on an enterprise-class technology platform, Doc2NET can easily grow as your customer grows, making it a solid choice for uniform electronic document management.

Seamless Integration with your MFP

Doc2NET makes it easy for busy workgroups to streamline document filing. With Doc2NET Software and a scan-enabled Sharp Digital IMAGER or a FO-DC Series Document Communication System, users can scan and store documents directly to one centralized location on the network where the entire workgroup can access them. Saving and storing files can be standardized among workgroup users. Doc2NET provides 10 filing cabinets to store documents, each organized with 6 separate drawers and 26 individual folders from A to Z. With powerful indexing features, Doc2NET provides 10 separate fields for each cabinet for more accurate file naming. In addition to its flexible structured indexes, Doc2NET supports powerful full text searching, so users can retrieve documents they need based on any words contained within them. Easily search and retrieve documents by name, date category and more.

When integrated with SharpDesk OCR (Optical Character Recognition), Doc2NET supports advanced, full-text searching so you can find the documents you need based on keywords, job number and more. Doc2NET provides enhanced security features including user authentication with independently configurable access privileges including permission to view specific drawers within a cabinet, and up to 100 password protected user accounts. Users can also Scan TIFF and PDF formats from the IMAGER and FO-DC Series Document Communication System using Net Scan Tools. With Doc2NET v. 3 Administrators can now export documents to a CD with the index information.

Doc2NET v. 3 Key Features

Enhanced Drawer Security - Administrator can specify which cabinets and drawers each user can access, as well as ability to add or delete folders in Doc2NET.
Bulk Import – Allows importation of images together with their index data. Supports importing one or more files and up to 6 index fields for each document in Doc2NET
Merge different file types
Export to CD – Administrators can export documents with index information to CD
Email, Print, and Fax Archived Documents
Flexible Manual Indexing (Meta Data)
- 5 Index fields/1 Date field; 1 Index per Cabinet
- Free Form text or “Sticky” field indexing
- Assist list with dropdown menu
- Drag and Drop OCR
Automated Full Text OCR/Indexing)
- Works with Sharpdesk OCR
- Advanced Liberty OCR for intensive OCR with verification
- Powerful and Fast Search using: Stemming, Boolean, Fuzzy
Administrator Login Access for Security Tasks
- User Administration
- Assignment of Cabinet Access Rights

Customer Benefits

Labor Cost Reduction
Eliminate filing backlogs
Avoid mis-filing documents in physical cabinets
Space and storage cost reduction
Printing and distribution cost reduction
Customer Service Improvements
Simplifies Document Workflow

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